||<>|| * '''Name:''' Stakeholders Meeting * '''Owner:''' Launchpad Project Lead (flacoste) * '''Effective:''' 2010-05-21 '''(on hold)''' * '''Experiment Underway:''' None == Process Overview == Every month Launchpad stakeholders meet to decide what the Launchpad team should work on next. '''With Launchpad being in maintenance-mode, this process is effectively on hold. Use the [[PolicyAndProcess/BugEscalatation|bug escalation process]] for any requests. ''' === Rationale === 1. We want to limit the demands on the Launchpad team to match its capacity in order to ensure a good development flow. 1. We want to make sure that Launchpad resources are best used for the whole of Canonical. 1. We want to help our stakeholders understand each other's needs. === Triggers === * A meeting date scheduled a month in advance === Inputs === * The state of the [[https://canonical.leankitkanban.com/Boards/View/12720553|Stakeholders board]] * Discussion on the [[http://lists.launchpad.net/private-canonical-launchpad-stakeholders|stakeholders mailing list]] === Outputs === * New items to put on the '''Next''' queue. === Participants === * Launchpad Project Lead (moderator) * Launchpad Product Strategist * Representative from * Ubuntu Engineering * Ubuntu Community * Professional & Engineering Services * Linaro * IS * Online Services * Product Strategy * Landscape * Juju (The current participants is held on the [[https://wiki.canonical.com/Launchpad/StakeholderMeeting|meeting]] page. == Activities == === Meeting preparation === '''At least 7 days''' before the next meeting, the Project Lead: * ensures that the [[http://canonical.leankitkanban.com/Boards/Show/12720553|Stakeholders board]] is up to date based on the current status of each items. * determines the number of free slots in the '''Next queue'''. * updates the next meeting wiki page with the state of the '''In progress''' and '''Next''' queues. * sends an email to the [[https://launchpad.net/~private-canonical-launchpad-stakeholders|stakeholders list]] detailing: * what was completed since the last meeting * what remains in the '''Next''' queue * the number of free slots to fill * the deadline for submitting and discussing proposals (should be set to the day before the meeting) '''The day before the meeting''', the Product Strategist and Project Lead: * meets to create a proposal based on the discussion that happened on the list * sends the items they propose to fill the '''Next''' queue to the mailing list === Meeting === * The meeting is capped at 30 minutes. * The Project Lead presents the proposal and the rationale behind the item selected. * The proposal is discussed and may be amended. We try to reach consensus, but the Strategist is the final [[http://upload.wikimedia.org/wikipedia/en/3/30/Arbiter_crop.png|arbiter]]. === Post-meeting === * The Project Lead: * update the meeting wiki page with the discussion and resolution taken during the meeting. * sends an email to the list with the same content * updates the [[http://canonical.leankitkanban.com/Boards/Show/12720553|kanban board]] * A date for the next meeting is agreed upon. == Supporting Documentation == * [[https://wiki.canonical.com/Launchpad/StakeholderMeeting|Meeting page]] * [[http://canonical.leankitkanban.com/Boards/Show/12720553|Stakeholders kanban board]] (Guest account: guest@launchpad.net; password: launchpad) * [[http://lists.launchpad.net/private-canonical-launchpad-stakeholders|Stakeholders mailing list]] * [[https://launchpad.net/~private-canonical-launchpad-stakeholders|Stakeholders team]] * [[PolicyAndProcess/BugEscalation|Stakeholders Bug Escalation Process]]